Volunteer Job Descriptions


2018 USA Swimming Rule Book

Each pool has anywhere from 4-6 lanes. Each lane has three TIMERS. The lanes our kids swim in have 1 Rapids timer and 2 from the other team. The other team’s lane has the opposite. Each meet starts with a timer training by an official. During the meet, the TIMERS listen for the start horn (there is also a light) to start their TIMER. When the swimmer in your lane finishes you stop the timer. The time of all three are documented by one of the TIMERS. TIMERs are reset for the next set of swimmers. This job gives you an up close view of the races. There are two backup TIMERS, one in case you forgot to start at the horn or accidentally stopped before your swimmer finished. In these cases, you yell backup and the backup TIMER finishes timing for that swimmer. The second backup TIMER is available to allow all Rapids TIMERS to take needed bathroom or emergency breaks.

Seeding is a process of putting the kids in the right place in preparation for their event. All events are group by stroke, age, and gender. First the seeder uses a list of names to ensure all swimmers for a particular event are accounted for. Then the kids are placed in the seats according to which lane they are in and which heat (heat one first, then heat 2 etc.). When a set of kids go up to race, all kids get moved up a row until it is their turn. This job is best for adults who are familiar with most of the kids and have a lot of energy.

Chaperones circulate around the pool deck calling the race that is being seated for ages 8 through 12.  They remind swimmers to have their cap, goggles, and ticket for their event.  They make use of the heat sheet and work with the seeder to ensure that all the swimmers are present.  If a swimmer is missing, they make all attempts to try and find missing swimmers.  During the medleys and relays, the chaperones work with the coaches to see if entries have changed and organize the swimmers as needed.

At the end of a race, the runner collects the cards from each lane listing the three times for that lane and runs them over to the SORTER. When the younger kids race a half lap, the swimmer is on the opposite end of the pool as the TIMER. In these races, the RUNNER also runs each kids blank sheet to the TIMER documenting the times in the child’s lane.

The SORTER works with a SORTER from the other team to organize the swimmers cards, listing the three recorded times. The SORTER circles the middle time first and then in places the cards in order from first place to last. This gets reviewed by the other SORTER who writes the place order on each card. Completed cards are handed to the SCORER. Directions for SORTING are available. This job is a sitting in the shade job but affords little view of the race.

The SCORER works with a SCORER from the other team. The SCORER checks the work of the SORTERS, then writes down the first, second, and third place winners for an event on a score form. Appropriate scored are added to each team depending on who placed. A running tally is computed. Each team’s SCORER does this separately then compares throughout to ensure they both have the same score. Once an event is scored, the sheers go to the COMPUTER. Directions for SCORING are available. This job is a sitting in the shade job but affords little view of the race.

The COMPUTER person makes any changes in the system for last minute add ins and drop offs to ensure that for each event the right kids are listed. The COMPUTER then adds the times for each swimmer into the system and denotes placings up to 6th place. The COMPUTER also prints out labels for ribbons. This job requires comfort with a computer and seems a little complicated but we have many who can train. Directions for COMPUTER are available. This job is a sitting in the shade job but affords little view of the race.

How to Use Team Manager 7 (Detailed Steps)
How to Use Team Manager 7 (Quick Steps)

When we “host” HOSPITALITY delivers water to timers and officials throughout the race.

While an event would be girls 8 and under free style, if there are many girls, this event is divided into heats – one kid per lane, until each kid races. Heats are typically organized by speed with fastest kids swimming first. At the end of a heat, for kids 12 & Under, the heat winner gets a special ribbon as soon as the heat is done.

Selling of goods to raise money for the team during events.

To become an Official, please watch the 40 minute video and review the 2015 USA Swimming Rule Book.  The exams are administered by DUSO and can be done at a meet.  The exam is about 30 minutes long and is open book.

Official Training Video
2018 USA Swimming Rule Book

Additional USA Swimming Official Training Videos (released 2015)

The Start: Philosophy and Protocol





Individual Medley